Intahub Private Limited

1How to add Policy

Location: Fixed Assets >> policy
This is to create depreciation or appreciation policy of each non-current asset. The window is shown as follows.

Policy Name: This is to enter the policy name of the particular fixed asset.
Method: Here, it includes two methods of depreciation under the drop down as Straight line or Reducing balance method.
Mode: This means whether it is Depreciation or Appreciation
Account: In here, it needs to select the particular Accumulated depreciation account where the depreciation of the asset should be credited to. The account should have created before and once it clicked on the drop down then it appears all accounts which have been created. Then the user can select the particular account.
Period: Once the user clicked on here it appears a small grid as shown below.

Flat Rate: Instead of selecting a period, here is the option of entering a flat rate directly.
Save Button: Once it entered the all details, it can be save the details by click on this save button.
Clear Button: Once it clicks on here it cleared the filled details.
Delete Button: If need to delete a saved policy, by clicking on this delete button the user could be deleted.
Close Button: This option is to close the window.

2 How to create Fixed Assets Product

Location: Fixed Asset >> Fixed Assets Products
Once the user went through the path, it appears the window of product creating as shown below.

Product Name: This is to enter the name of the particular asset.
Product Code: This is the system generated code for each asset.
Group: The user can select the asset the group here. Once it clicked on the drop down icon, it appears all fixed assets groups created. Incase if it has not been created the group, here also has the option to create the group. Once it clicked on + signs next to Group, it directed to the group creation grid as shown below.

Product group: The name of the group should enter here.
Group Type: If there any sub group categories they can be added here.
Under: This is under which account the Group comes from.
Account: The asset account which need to pass the asset value into.
Narration: The users can keep any note specialized for the particular group.
Is Asset: Once it has completed the above details, it needs to click on this option, if the created group is for fixed assets.
Brand: This is to create and select the Brand of the asset.
Unit: This is to entered or created the unit of measurement
Tax: The relevant taxes can be assigned from here.
Purchase Rate: Asset purchase rate can be entered here.
MRP: This is to enter Minimum or Maximum Retail Price of the Asset.
Sales Rate: Sales or Disposal value of the asset could be entered here
Account: It could be selected the relevant fixed asset account from the drop down list appears here.
Code: The Company created asset code could be entered here.
Narration: Special notes related to the Asset could be kept here.
Active: The asset status could be selected here as it active or not.
IMPORT: This button is to import Assets details into the system from a excel sheet. Once it clicked on here, the user directed to another grid where he or she could be done the adjustments.
CLEAR: The filled details could be cleared by clicking on here.
DELETE: Saved data could be deleted by clicking on here.
CLOSE: This is for closing the window.

3How to create Fixed Asset Purchase

Location: Fixed Asset >> Fixed Asset Purchase
Fixed asset purchase invoices could be raised from here. The interface of the invoice as follows.

Voucher No: The voucher number automatically appears here. It could give a customized voucher number.
Vendor Invoice No: The user needs to add it here.
Vendor: From whom particular asset has been purchased. Once it clicked on the drop down icon, it loaded all created vendors. Incase if the vendor has not yet created, by click on the + sign next to Vendor the user directed to the vendor creation form. At the moment the user can create vendors using that option.
Purchase A/C: : Here it needs to select the relevant fixed asset account which is the asset value need to Debited.
Tax Type: : Once it clicked on here, it loaded a drop down list as shown below. That is to select whether the asset is applicable of tax and if yes, whether it is applicable for product value or for bill value.
Doc No: If needed it could be added a document number here.
Voucher Date: The current date appears by the system itself.
Invoice Date: The user needs to enter the invoice date hare.
Credit Period: If it has given a credit period by the Vendor, it could be added here.

After filling the above details, it could be enter the product details under the grid below the above fields.
After filling product detail, there are some another areas the user can be filled it out. As the user can enter transportation details.
Once it clicked on the PRINT AFTER SAVE option it could be generated the print of the invoice.
It could be send an e mail for the vendor, if clicked on MAIL AFTER SAVE option. ( here in need to have configured the e mails addresses with the system first ).

4 How to Fixed Asset Open Entry Purchases

5 How to Fixed Asset Sales Invoice

Location:Fixed Asset >> Fixed Asset Disposal
This is to enter the details related to fixed assets sales or disposal. The interface of the vouchers as follows.

Invoice No: The invoice number is appeared automatically. Can customize.
Customer: Here, the customer is the party who going to purchase the asset. The customer could be selected from the drop down list. At the moments, when the sales invoice is generating also can could be created the customer by clicking on + mark next to Customer field.
Sales A/C: As the sales account, it needs to select the DISPOSAL LOSS/GAIN account here.
Sales Man: If it has an assigned sales man for the particular transaction, he or she can be mentioned here.
Date: The current date appears automatically.
Credit Period: If the company has decided to confirmed credit period, it can be added here.
Tax Type: Tax details can be selected here.

After filling above details, it can be entered the sales product details next.
Here also it has the options of Print after save and mail after save.
Once it raised a fixed asset sales invoice at the moment the following double entry pass related to sales amount.

Customer Account Dr

Disposal Loss/Gain Account Cr

After this step, it needs to approve relevant disposal invoice for calculating the disposal loss / gain. It can be done by going through the path mentioned below.

Fixed Asset >> Register>> Sales invoice
It needs to select the relevant sales invoice from here and then open it. At the bottom of the invoice there is a button called APPROVE. Once it clicked on here, it appears a notification message as follows.

It asks to process for depreciation. The user needs to click on Yes if need to approve the disposal. Once it clicked on yes it directed to the DEPRECIATION REGISTER. Then it needs to click on PROCESS button to run depreciation for the asset. After that it appears as “FIXED ASSET UPDATED SUCCESSFULLY”. Once it approves all, it passes following entries.r

Disposal loss/Gain Account Dr

Accumulated Depreciation Account Dr

Fixed Asset Account Cr

Disposal loss/gain Cr / Dr

6 How to Fixed Asset Revaluation

Location: Fixed Assets >> Fixed Asset Revaluation
This option is to do the adjustments related to fixed asset revaluation. Once it go through the above path, it appears the window shown below.

Voucher No: Automatically loaded as sequence.
Doc No: If need to enter any document number, it could be added here.
Voucher Date: Current system date appears automatically.
Invoice Date: Invoice date need to enter here.
Currency type: The user can select the currency type here.

After filling above details, the user can enter the asset detail which is going to revalue.
I need to keep a note, and then it could be added under the Narration box.
Once it clicked on the “print after save” option, the print will be loaded.
After filling all details it could be clicked on SAVE button, to save the invoice.
Once it saved, it needs to do the approval, for passing account entries related to revaluation.
For that, it needs to go fixed asset register and select revaluation invoice as the way it done on disposal approval.

Once it open the invoice, there could be seen an APPROVAL button to approve it. Once it clicked on, it asks for running depreciation of revalued asset as the way it ask under disposal approval process. Once all done it pass following entries.
Fixed Asset account Dr / Cr
Accumulated Depreciation Account Dr
Revaluation Reserve Account Dr / Cr

7 How to Register

8 How to Depreciation Scheduler

9 How to create Fixed Asset Listing Report

Location: Fixed Asset >> Reports >> Fixed Asset Listing
This report indicates the fixed asset summary of all fixed assets along with their specifications. The report interface is shown below.

Branch: The user can view or generate the report as branch wise or one report for all branches. Once it clicked on this drop down icon, it appears all branches which have created in the system.
Group: This is to select the Asset group as needed.
Brand: The user can view the report by Brand wise also.
Status: This is to select the Asset status as they ACTIVE or INACTIVE.
Reset Button: The user can clear all filtered data by clicking on this option.
Generate Button: After selecting all required details, the user can generate the report by clicking on here.
There are few icons in top of the generated report, which help to perform some tasks as stated below.

FAQ in Fixed Assert

Fixed Assert

Products

1How to add Policy

2 How to create Fixed Assets Product

3How to create Fixed Asset Purchase

4 How to Fixed Asset Open Entry Purchases

5 How to Fixed Asset Sales Invoice

6 How to Fixed Asset Revaluation

7 How to Register

8 How to Depreciation Scheduler

9 How to create Fixed Asset Listing Report

10 How to create Fixed Asset Register Report

11 How to Fixed Asset Transaction Report

12 How to create Fixed Asset Detail Summary Report

13 How to create Fixed Asset Category Summary Report

14 How to create Depreciation Transaction Report

15 How to create Depreciation Detail Summary Report

16 How to create Depreciation Category Summary Report

17 How to create Purchase / Open Entry Invoice

18 How to create Purchase / Open Entry Invoice Listing

19 How to create Disposal Transaction

20 How to create Revaluation Transaction Report

21 How to create Revaluation Loss/ Gain