Intahub Private Limited

1How to add Designation

Location: Payroll >> Designation

Name text box uses to enter the Name of the employee.
Advance % text box uses to enter the Advance percentage of the designation. For an example, when designation level is increasing the Advance percentage also increasing.
Narration is for taking some notes related to the employees.
Leave Type there is three types of leaves as Annual leave, Casual leave, and medical leave.
Holidays per month allowed number of holidays is state here.
Start Hrs (Clock 24) text box uses to enter the starting time of the work.
Finish Hrs (Clock 24) text box uses to enter the finishing time of the work.
Weekend Finish Hrs(24) text box uses to enter the finishing hour of the work in weekend
Short Leave (Hrs) text box uses to enter the number of short leave hours.
Grace period (Hrs) uses to enter the grace period of the day. For an example allow for 15 minutes’ delay to the work.
OT Ratio (Workday) text box uses to enter the defined OT Ratio for a Workday. The OT ratio needs to calculate as follows.

Number of Working Days per month*Number ofhours per day/1.5

OT Ratio (Holiday) text box uses to enter the defined OT Ration for a Holiday. The OT ratio of Holiday need to calculate as follows.

Number of Working Days per month*Number ofhours per day/2

Add Fixed Allowances for OT Calculation check box use to check if fixed allowances use for OT calculation.
Flexible Hours facilitate to enter the total entitled working hours of a week and employee can complete the total hours by working different hors in different days. No need to work all the 9 hours of each and every day but how ever at the end of the week need to complete the total flexible hours.
Search option to search the type of designation
Save option to save the entered data of the designation.

2 How to Employee Creation

Location: Payroll >> Employee Creation

Employee Code text box uses to enter the unique code of the employee.
Employee Name text box uses to enter the Name of the Employee.
Name with Initials uses to enter the name with initials.
Designation text box uses to enter the type of the designation of the employee.
For selecting the Branch, Department or the Sub Company options are there.
Employment type could be selected from the drop down list.
Date of Birth to enter the date of the birth of the employee.
Marital Status text box uses to enter the status such as married or single.
Gender text box uses to enter the gender.
Qualification text box uses to enter the qualifications of the employee.
Blood Group text box uses to enter the type of the blood group of the employee.
If user selects the designation as Salesman the Area, Market and Route option will activate.
Joining date text box uses to enter the employee’s joined date to the company.
Permanenting date text box uses to enter the employee’s permanenting date of the company.
Termination date uses to enter the employees terminate date of the company.
Address text area uses to enter the address of the employee.
Phone No: Mobile / No: E-mail ID text boxes are used to enter the respective phone number, mobile number and email address of the employee.
If an employee is entitled for the EPF /ETF needs to check the Entitle for EPF / ETF checkbox
Salary Settings Box uses to enter the Pay Head, Pay Head Type, Amt. / Per., Amount, Of Pay Head.
Here of Pay Head Means Name of the Pay Head uses to allocate the Pay Head of the same row of the Salary Setting text box.
Applicable from text box uses to enter applicable date of the entered Salary Settings.
Total Salary will display under the salary settings.
New option uses to add new Salary Settings for particular employee.
If user adds new Salary Setting the old Salary Setting will display on Applicable from Date box.
Delete option to delete the Salary Settings
Remove Option to remove the selected row of the Salary Settings
If user needs to transfer the employee salary to the bank can check the Transfer Salary to The Bank check box and in Bank Account text box needs to enter the number of the Bank Account
Narration option uses to enter any kind of required information.
There are three radio buttons under the Salary Settings such as All, Active, and Inactive.
Active check box uses to check whether the user is active or inactive.
Close action to close the Employee Creation window.

3How to Employee Register

4 How to Leave Management

Location: Payroll >> Leave Management

Leave Type dropdown box uses to select the type of the leave such as No Pay Leave, Annual Leave, Casual Leave, and Medical Leave.
Apply Date box uses to enter the applied date of the leave.
Remarks text area uses to enter any kind of required information relevant to the Leave Management.
Leave Date uses to enter the required Leave Date of the employee.
There are three options under theLeave Date such as Full Day, Half Day, and Short Leave. The user can select any kind of option to enter the type of the leave.
Pre-Approved Leave check box can use to check whether the leave is pre-approved or not.
Name option can use to enter the name of the employee..
Under the Name text box table is displaying with Leave Date, Leave Category, Leave Days Count and Approved status. When use selects a respective row of the table the system displays all the relevant data such as Leave Type on the same window.

5 How to Attendance Management

6 How to Manual Attendance

7 How to Monthly Attendance

8 How to add Roster Management

Location: Payroll >> Roster Management

Date select boxes use to select the date from date picker and enter the starting date and ending date.
Branch drop down uses to select the respective branch of the business.
Search option support to search employee by name.
Roster Type in Roster Allocation supports to select the type of roaster which needs to assign to the employee.
Schedule action supports to allocate the distinct rosters to working days of the company.
Roster Type in Roster Type box supports to add the new name of roaster type.
Short Code supports to enter the short code of the Roster Type.
Start Time supports to enter the start time of the roster
End Time supports to enter the end time of the roster
Save action support to save the roster.

Roster is a list or plan showing turns of duty for individuals or groups in an organization.

9 How to add Departments

10 How to add Sub Department

11 How to add Manual Monthly Attendance

Location: Payroll >> Manual Monthly Attendance

Designation Select the respective designation of the employee.
Department Select the name of the department.
Branch Select the name of the name of the branch.
Month Select there quire month.
Narration supports to enter any kind of extra detail relevant to the employee attendance.
After entering all the details to the Manual Monthly Attendance window user can load the searched detail on to the table.
User can manually mark the Present, Absent, Time In and Time Out.
After the user enters the time in and time out the system automatically calculates the Worked Hrs.
If employee has worked more than his or her allocated work hours then the extra hours will calculated by the system itself and then display on OT Hrs column. After that the authorized employee can approve the OT using OT Approve check box.

FAQ in Time Attendance

Time Attendance

Products

1How to add Designation

Number of Working Days per month*Number ofhours per day/1.5

Number of Working Days per month*Number ofhours per day/2

2 How to Employee Creation

3How to Employee Register

4 How to Leave Management

5 How to Attendance Management

6 How to Manual Attendance

7 How to Monthly Attendance

8 How to add Roster Management

9 How to add Departments

10 How to add Sub Department

11 How to add Manual Monthly Attendance

12 How to create HR Reports of Employee information

13 How to create HR Reports of Attendance Details

14 How to create HR Reports of Attendance Summary

15 How to create HR Reports of Employee Time Card (ETC)

16 How to create HR Reports of Monthly Attendance

17 How to create HR Reports of Daily Absent Detail

18 How to create HR Reports of Absent Analysis

19 How to create HR Reports of Leave Balance

20 How to create HR Reports of Roster Details Report

21 How to create Payroll - Advance Payment